Conservation Archives Policies

Access and Use Policy

Open Access

Openly accessible material is a top priority of the ARCE Archives, which is why we’re digitally publishing our Conservation Archives for researchers and the general public alike. With five collections published so far, we’re excited to continue the process of digitizing and expanding online access to our unique content.

In line with the Archives’ mission to sustainably ensure open access, we’ve applied a Creative Commons license to material within the Conservation Archives. All Conservation Archives material and copyright belongs to ARCE. However, our material is freely accessible (and available for low-resolution download) for public research and use under the terms of the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0) license . This means researchers can non-commercially use and adapt content (given any adapted versions must be shared under the same license). Unauthorized commercial use of the licensed material is NOT permitted, neither of the original nor any modified form.

Anyone wishing to reproduce collection materials for commercial purposes must request reproduction permission as copyright restrictions apply. Additionally, users looking for highresolution reproductions must request permission as well. To request reproductions or find out more about our information usage policies, please email

Collection Information

During this initial phase of the Conservation Archives website, ARCE’s priority is providing access to five pilot collections within ARCE’s Conservation Archives. Our aim is for these newly published collections to be accessible and discoverable for researchers and the general public alike. From 2019-2020, the ARCE Archives team focused on processing and describing these pilot collections for digital publication. The resulting information contextualizes collection material within numerous spheres divided according to location, time period, genre, and subject matter, among others. Relevant data fields have been standardized where feasible to increase discoverability within collections. Since our collections cover a geographically, temporally, and topically diverse range of conservation work, we outline a few of the data information fields and their sources below.


Item descriptions reflect original item titles provided to the Archives by project staff. Minor modifications may be made for clarity.

Topic & Genre

The material within the Conservation Archives covers a wide range of subject matter. To facilitate user discoverability of our diverse material, we use established controlled vocabularies for applying authoritative names and terms as much as possible. For topic terms, our sources include the Thesauri and Ontology for documenting Ancient Egyptian Resources, Library of Congress Subject Headings (LCSH) , the Library of Congress Name Authority File (LCNAF) , and the Virtual International Authority File (VIAF)

For genre terms, we use the Getty’s Art & Architecture Thesaurus . For example, a digitized color slide displaying a wall painting includes “color slide” and “frescoes” within its genre terms. This allows standardized content classification across collections.


The Conservation Archives consists of heritage sites throughout Egypt. For place names, we use Library of Congress Subject Headings (LCSH) , Geonames , and the Getty Thesaurus for Geographic Names . Where applicable, we provide location information at various geographic levels. For example, the Aslam al-Silahdar Mosque is located in the Darb al-Ahmar neighborhood of Historic Cairo. Location information included therefore reflects its situation within Cairo, Egypt, as well as within the Historic Cairo district and the Darb al-Ahmar neighborhood. In the future, we aim for site visitors to be able to browse an increasing number of collections throughout cities in Egypt as well as throughout relevant districts or neighborhoods, such as Historic Cairo.

Time Period

For temporal classification, we consult both the Thesauri and Ontology for documenting Ancient Egyptian Resources and PeriodO . We include multiple authoritative terms as needed to reflect material that can be classified in more than one historical period. For example, the Shunet elZebib monument is classified under the Early Dynastic Period as well as the 2nd Dynasty of ancient Egyptian history.

As our published collections grow, we look forward to exploring enhanced possibilities for data description. We welcome suggestions and feedback, so please feel free to reach out to the ARCE Archives team at

Privacy Policy

All ARCE archival material, including the Conservation Archives, belongs to ARCE’s copyright. However, ARCE recognizes that not all existing archival materials are appropriate for digital publication or researcher access given privacy concerns.

As such, the ARCE Archives will not digitally publish content containing any sensitive personal information within any medium (photograph, document, etc.). We will not publish administrative ARCE records (reports, memoranda, etc.) that contain sensitive personal data for ARCE employees.

ARCE will not digitally publish sensitive administrative or financial records on the Archives portal, nor will they be available for in-person research. All mission-related material will be freely available with the exception of items containing sensitive information for ARCE employees or the organization.

Take-Down Policy *

The ARCE Archives supports open access to our content. With that, we recognize that material published online may unintentionally violate privacy issues.

When selecting material for digital publication, the ARCE Archives acts in good faith and takes precautionary screening measures to abide by the Archives’ Privacy Policy. Despite our best efforts, we recognize that archival content published online may unintentionally possess material containing sensitive personal information, material including content that may be regarded as obscene or defamatory, and/or material violating intellectual property.

If you believe that any published ARCE Archives content violates our Privacy Policy or contains any of the issues as listed above, please report alleged violations so that the Archives team can work to resolve any issues as quickly as possible. Please contact us to report alleged violations at with the following information:

1. Your contact details.

2. The full details of the material, including the exact and full title of the item(s) and filename(s).

3. The reason for your request including but not limited to copyright law, privacy laws, data protection, obscenity, defamation, etc.

Upon receival of a complaint, ARCE will follow this procedure:

1. The ARCE Archives will acknowledge receipt of your complaint by email and will make an initial assessment of the validity and plausibility of the complaint.

2. Upon determination of a valid complaint, the material will be temporarily removed from the ARCE Archives portal pending an agreed upon solution.

3. The ARCE Archives will aim to resolve the issue swiftly and amicably and to the satisfaction of all parties, with the following possible outcomes:

1. The material is republished on the ARCE Archives portal unchanged.

2. The material is republished on the ARCE Archives portal with changes.

3. The material is permanently removed from the ARCE Archives portal.

* Adapted from the American Center for Oriental Research’s Take-Down Policy.